How to Register an X-Ray Machine inColorado: A Simple Step-by-Step Guide

Opening, buying, moving, or changing an X-ray facility in Colorado can involve several radiation-control steps. This guide puts the ordinary registration sequence, official links, timing, fees, and records in one place.

Heartland Physics can review the project scope and confirm whether its current qualifications and authorization cover any shielding work required for this project. Use the current government sources linked below for registration, plan review, fees, inspections, and filing requirements.

Quick answer

Colorado requires non-federal X-ray facilities to register initially and renew annually. New or modified rooms should be evaluated for shielding before installation, and Colorado uses registered service providers and qualified experts for regulated X-ray work.

Start here: official forms and filing links

Use the official links below for the current application, instructions, or radiation-control program page. State forms and fees can change, so use the current agency version rather than an old saved copy.

What to gather before you start

• Facility legal name, physical location, mailing/billing information, and responsible owner or operator

• Each X-ray machine's manufacturer, model, serial number, tube information, room/location, and intended use

• Radiation Safety Officer or Radiation Protection Officer information when the jurisdiction requests it

• Shielding plan, room drawing, workload/occupancy assumptions, or plan-review documentation when applicable

• Installer or assembler reports, acceptance testing, inspection/calibration records, and applicable professional credentials

• Current registration fee or payment information

Step-by-step instructions

Step 1: Handle the room and shielding requirements

Before installing the machine, contact a Colorado-approved Qualified Expert to determine the shielding evaluation or design requirements for the room.

Step 2: Complete the registration application

Complete Colorado's current R-4 X-ray facility registration process with the facility and equipment information requested by the Department.

Step 3: Submit the application and fee

Submit the registration through the current Colorado process. The Department issues the applicable invoice or annual fee after the registration information is processed.

Step 4: Complete the post-filing requirements

Use a registered service company for installation when required and complete the initial certification or inspection requirements applicable to the machine. Report registration changes within 30 days.

Step 5: Renew and report changes

Renew the facility registration annually. Colorado also lists a $50 reinstatement charge when an X-ray facility registration has expired.

Cost

Annual fees depend on the registered equipment and facility. Use the current Colorado invoice and fee information for the exact amount; an expired registration may also incur a $50 reinstatement charge.

State contact

Colorado X-Ray Certification Unit: cdphe.hmxraycomments@state.co.us.

Keep these records together

• Submitted registration application and payment receipt

• Current registration certificate, permit, license, or equipment decal information

• Shielding design, calculations, room drawings, and state plan-review correspondence when applicable

• Installer/assembler paperwork, acceptance tests, calibration records, and equipment-performance reports

• Inspection reports, operating procedures, staff training, dosimetry, maintenance, and other records required for the facility

Important reminder

This is a practical guide to the ordinary radiation-machine registration process, not a substitute for the regulator's current instructions. Mammography, radiation therapy, mobile services, industrial radiography, research equipment, and other specialized uses can trigger additional permits, professional qualifications, inspections, or federal requirements.

Official sources

Use the current government sources linked on this page. Requirements, forms, fees, contacts, and procedures can change.