How to Register an X-Ray Machine inIndiana: A Simple Step-by-Step Guide

Opening or changing an X-ray facility in Indiana can feel confusing. This guide puts the state-level steps, forms, filing links, fees, and contacts in one place.

Heartland Physics can review the project scope and confirm whether its current qualifications and authorization cover any shielding work required for this project. Use the current government sources linked below for registration, plan review, fees, inspections, and filing requirements.

Quick answer

Indiana requires the facility to register its X-ray machines before operation. Complete Parts A, B, and C of the registration form and send it to the Indiana Department of Health.

Start here: official forms and filing links

Each blue button opens the exact official form, portal, or state instruction page in a new tab.

What to gather before you start

• Facility and owner information

• Radiation-safety contact

• Machine manufacturer, model, serial number, type, tube count, and installation date

• Installer's FDA Form 2579 when the equipment is a diagnostic X-ray system

• Shielding design and room information for a new or changed room

Step-by-step instructions

Step 1: Design the room

Finish the room layout and shielding design before construction. Keep the final shielding report with the facility records.

Step 2: Fill out Parts A, B, and C

Part A identifies the facility. Part B identifies the person responsible for radiation safety. Part C lists each machine. Use a separate line or continuation page for each unit.

Step 3: Attach machine and shielding records

Add the installer paperwork and any shielding report that applies to the project. Keep copies of equipment acceptance and performance tests.

Step 4: Mail the application

Send the signed package to Indiana Department of Health, Division of Radiology and Weights and Measures, 2 North Meridian Street, 4 Selig, Indianapolis, IN 46204.

Step 5: Complete the approved pre-use inspection before patient imaging

Before diagnostic use, the X-ray installation must be inspected by an individual approved by the Indiana Department of Health Medical Radiology Services Program. Keep the inspection/compliance report with the registration, machine records, operating procedures, and required notices, and report later equipment or ownership changes to the state.

Cost

Use the current fee instructions on the state form. The amount depends on the number and type of machines.

State contact

Indiana Department of Health, Division of Radiology and Weights and Measures: use the official program contact page.

Keep these records together

• Submitted application and payment receipt

• Current registration certificate or license

• Shielding design, calculations, and state review letter when applicable

• Installer paperwork, FDA Form 2579 when applicable, acceptance tests, and equipment-performance reports

• Operating procedures, staff training, dosimetry, maintenance, and inspection records that apply to the facility

Important reminder

This guide covers the usual state-level radiation-machine process. Mammography, radiation therapy, mobile use, healing-arts screening, and some industrial systems can have extra approvals. Complete those extra steps when they apply to your equipment.

Official sources

Use the current government sources linked on this page. Requirements, forms, fees, contacts, and procedures can change.