How to Register an X-Ray Machine in Iowa:A Simple Step-by-Step Guide

Opening or changing an X-ray facility in Iowa can feel confusing. This guide puts the state-level steps, forms, filing links, fees, and contacts in one place.

Heartland Physics can review the project scope and confirm whether its current qualifications and authorization cover any shielding work required for this project. Use the current government sources linked below for registration, plan review, fees, inspections, and filing requirements.

Quick answer

Iowa registers radiation-producing machines through its Regulatory Licensing Portal. A new medical facility or new medical X-ray installation also needs a shielding review. A stationary machine may not be used until the required shielding review and registration steps are complete.

Start here: official forms and filing links

Each blue button opens the exact official form, portal, or state instruction page in a new tab.

What to gather before you start

• Facility legal name, address, owner, and contacts

• Machine type, manufacturer, model, serial number, and installation date

• Room drawing, surrounding-area use, workload, distance, and machine technical data for shielding

• Installer's FDA Form 2579

• Equipment Performance Evaluation report

Step-by-step instructions

Step 1: Request the correct shielding-review form

Email radhealthia@hhs.iowa.gov and say: Please send the shielding review request form for a new [machine type] installation at [facility name and address].

Step 2: Complete the shielding design

For a stationary medical machine, submit the shielding-review package before installation and use when required. Use a provider whose current qualifications cover the room drawing, calculations, and design report required by Iowa.

Step 3: Create or use the portal account

Open the Iowa Regulatory Licensing Portal. Choose the radiation-machine facility application or renewal that matches the facility. Enter the facility and machine information.

Step 4: Finish the installation records

The installer must file FDA Form 2579 within 15 days. Arrange the required Equipment Performance Evaluation within 30 days and keep the report.

Step 5: Pay the invoice and keep the annual registration current

Iowa places the invoice in the portal after review. Pay it online. Registration is annual, so complete the portal renewal each year.

Cost

Iowa charges annual facility and equipment fees. The portal shows the current amount after the machine and facility information is entered.

State contact

Iowa HHS Bureau of Radiological Health: radhealthia@hhs.iowa.gov.

Keep these records together

• Submitted application and payment receipt

• Current registration certificate or license

• Shielding design, calculations, and state review letter when applicable

• Installer paperwork, FDA Form 2579 when applicable, acceptance tests, and equipment-performance reports

• Operating procedures, staff training, dosimetry, maintenance, and inspection records that apply to the facility

Important reminder

This guide covers the usual state-level radiation-machine process. Mammography, radiation therapy, mobile use, healing-arts screening, and some industrial systems can have extra approvals. Complete those extra steps when they apply to your equipment.

Official sources

Use the current government sources linked on this page. Requirements, forms, fees, contacts, and procedures can change.