How to Register an X-Ray Machine in NewYork: A Simple Step-by-Step Guide

Opening or changing an X-ray facility in New York can feel confusing. This guide puts the state-level steps, forms, filing links, fees, and contacts in one place.

Heartland Physics can review the project scope and confirm whether its current qualifications and authorization cover any shielding work required for this project. Use the current government sources linked below for registration, plan review, fees, inspections, and filing requirements.

Quick answer

Outside New York City, a new X-ray practice registers with the New York State Bureau of Environmental Radiation Protection.

Outside New York City, contact the New York State Bureau of Environmental Radiation Protection at least two weeks before the first day of operation. New York City uses a separate city program.

Start here: official forms and filing links

Each blue button opens the exact official form, portal, or state instruction page in a new tab.

What to gather before you start

• Business name, physical address, county, phone, and federal tax ID

• Radiation Safety Officer name and contact

• Equipment type and number of machines

• Planned first-use date

• Shielding design, room plan, and installation records

Step-by-step instructions

Step 1: Plan the room and schedule early

Complete any required room and shielding planning before construction. Outside New York City, contact the state Bureau of Environmental Radiation Protection at least two weeks before the first day of operation.

Step 2: Contact the correct agency

Outside New York City, email berp@health.ny.gov at least two weeks before first use. Inside New York City, use the official city radiation-program contact page.

Step 3: Give the required facility details

Provide the business name, RSO, address, phone, county, federal tax ID, equipment type and count, and planned first-use date.

Step 4: Complete the application the bureau sends

Fill in every requested facility and machine field. Return it with any requested room, shielding, installer, or equipment documents.

Step 5: Pay the bill and keep registration current

New York charges a $50 annual base fee plus modality fees. Registrations renew every two years, while billing occurs annually.

Cost

The annual base fee is $50, plus the current fee for each equipment modality. Registration is renewed every two years and billed annually.

State contact

New York State BERP: berp@health.ny.gov; Empire State Plaza, Corning Tower, Room 1201, Albany, NY 12237. For New York City, use the official city radiation-program contact page.

Keep these records together

• Submitted application and payment receipt

• Current registration certificate or license

• Shielding design, calculations, and state review letter when applicable

• Installer paperwork, FDA Form 2579 when applicable, acceptance tests, and equipment-performance reports

• Operating procedures, staff training, dosimetry, maintenance, and inspection records that apply to the facility

Important reminder

This guide covers the usual state-level radiation-machine process. Mammography, radiation therapy, mobile use, healing-arts screening, and some industrial systems can have extra approvals. Complete those extra steps when they apply to your equipment.

Official sources

Use the current government sources linked on this page. Requirements, forms, fees, contacts, and procedures can change.