How to Register an X-Ray Machine inVermont: A Simple Step-by-Step Guide

Opening or changing an X-ray facility in Vermont can feel confusing. This guide puts the state-level steps, forms, filing links, fees, and contacts in one place.

Heartland Physics can review the project scope and confirm whether its current qualifications and authorization cover any shielding work required for this project. Use the current government sources linked below for registration, plan review, fees, inspections, and filing requirements.

Quick answer

Vermont's radiation-machine registration is online and must be renewed every year. Submit the online machine form, wait for the emailed invoice, pay it, and then print the certificate sent by email.

Start here: official forms and filing links

Each blue button opens the exact official form, portal, or state instruction page in a new tab.

What to gather before you start

• Facility and owner information

• Business and machine contacts

• Each machine's type, manufacturer, model, serial number, and location

• Shielding and service records

• An email address that will receive the invoice and certificate

Step-by-step instructions

Step 1: Finish the room and shielding plan

Complete the shielding design before construction or machine installation. Keep the report and registered service-provider records.

Step 2: Submit the online registration form

Open the 2026 form. Confirm the business information and enter the type and number of machines. Submit the form.

Step 3: Wait for the invoice email

The invoice may not arrive the same day. Save it because its invoice number is required for online payment.

Step 4: Pay online or by check

Use the online payment button above. Or mail a check payable to Vermont Department of Health with a copy of the invoice to Environmental Health, Radiological Health Program, 280 State Drive, Waterbury, VT 05671-8350.

Step 5: Print the certificate and renew every year

Vermont emails the certificate after payment. Print and display it. Repeat the registration and payment process each year.

Cost

Vermont emails an invoice after the online registration form is reviewed. The amount is based on the facility's machine inventory.

State contact

Vermont Radiological Health Program: use the contact link on the official X-ray page for email.

Keep these records together

• Submitted application and payment receipt

• Current registration certificate or license

• Shielding design, calculations, and state review letter when applicable

• Installer paperwork, FDA Form 2579 when applicable, acceptance tests, and equipment-performance reports

• Operating procedures, staff training, dosimetry, maintenance, and inspection records that apply to the facility

Important reminder

This guide covers the usual state-level radiation-machine process. Mammography, radiation therapy, mobile use, healing-arts screening, and some industrial systems can have extra approvals. Complete those extra steps when they apply to your equipment.

Official sources

Use the current government sources linked on this page. Requirements, forms, fees, contacts, and procedures can change.